XML RECOVERY

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XML file recovery

 

When it comes to XML the word is compliance, the electronic file has become the first tax obligation, and in this regard Compliance Solutions can help you with the recovery of XML files, aiming to keep and consult them at any time in order to meet internal needs and any inspection.

Be in compliance!

 

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MANAGEMENT AND RECOVERY OF INPUT XML

Always seeking to assist its clients in “tax compliance”, Compliance offers a solution for the management and recovery of Incoming XMLs.

The solution allows the management of the process to happen in 2 ways:

  • Through the Compliance system and using the access key (code present in each XML);
  • Through the Compliance system and without using the access key (code present in each XML).

The second way considers the last six months, since in this period there is no need for the access key, the system recovers directly from the SEFAZ.

The first way, on the other hand, considers the recovery of the previous 5 years. Although it is not mandatory to keep the XMLs in the SEFAZ database for periods longer than 6 months, to date the Secretary of Finance has been keeping the files.
Complementary services that assist in the management of this model:
  • The Compliance system tracks the XMLs for the period of 5 five years in the client’s emails and folders;
  • Extraction of the SPED Fiscal access key;
  • Extraction of the DANFE access key;
  • Reconciliation of the recovered XMLs with the files and/or reports with access key to evaluate the missing ones;
  • Conciliation between reports and files to evaluate the duplicity of keys;
  • Maintenance of the Compliance system module for safekeeping and selective search of the recovered XML.

In addition, all this information can be validated by Fiscal Intelligence Compliance and easily integrated with any ERP.

This way your company will have the entire management process of the Input XML’s under control.

Both those that have been received and those that should have been received, with the possibility of monitoring and generating alerts to your missing suppliers.
NF-e – ELECTRONIC INVOICE NOTE – OUTPUT

With a batch issue using a timer it is possible to issue invoices in large volumes in an easy and agile manner. Through the use of the highly parameterizable Fiscal Intelligence Compliance, the invoices are validated and easily integrated with any ERP solution or issued directly in the product. The Electronic Correction Letter (CC-e) is an integral part of the offering.

With existing processes, it takes about 1 second per invoice to issue an invoice regardless of the capacity of your company’s servers. With Compliance’s batch solutions, you can put several processes in place simultaneously using all the existing technology resources available for your company to save even more.

NFS-e – SERVICE ELECTRONIC INVOICE NOTE

With a batch issuance using a timer it is possible to issue invoices in large volumes in an easy and agile way. Through the use of the highly parameterizable Fiscal Intelligence Compliance, the invoices are validated and easily integrated with any ERP solution or issued directly in the product.

Issuance

  • The invoice is exported from the company’s ERP to the CNFS-e solution;
  • CNFS-e sends PREFEITURA the XML file containing the invoice information together with the digital signature;
  • The company receives from PREFEITURA the XML file with the result of the processing;
  • PREFEITURA sends the XML file with the invoice information to the SEFAZ of the invoice’s destination state;
  • The customer has the ability to query the invoice on the website of the PREFEITURA of their state;
Differentials
  • Integration
    • Single product incorporated and integrated with solutions such as SPED and Sanitation;
    • Fiscal and content validations;
  • Fiscal
    • Single base of input and output information;
    •  Generation of SPED Accounting and Fiscal within the same environment;
    •  Stores consultation protocols (per transaction);
    •  Management panel for monitoring the process.
  • Process
    • Automation in the issuing of service notes;
    • Ease of payment of municipal taxes (collection slips);
    •  Reduction of printing and storage costs;
    • Dispensation of DEF – Electronic Declaration of Services.
  • Standards and Flexibility
    • It serves all municipalities faithful to the ABRASF standard;
    • It serves all municipalities in the GINFES standard;
    • Meets all municipalities in the standard SIAFI;
    • Flexibility of the application to setup new municipalities;
    • Flexibility of the team to implement new standards.
CT-e – ELECTRONIC SHIPPING RECEIPT

With a batch issue using a configurable timer, it is possible to issue large volumes in an easy and agile manner. Highly parameterizable, using fiscal intelligence Compliance, we validate and easily integrate the information to any ERP solution, WMS, TMS or issue directly on the product.

Whether it is a truck, train, ship, or airplane. Don’t waste time with traditional solutions that keep you waiting and waste time and money, find out what Compliance’s batch issuance can do for your transportation processes.

With the optimization through batch issuing your gains will be significant.

MD-e – ADDRESSEE MANIFESTATION

Compliance, always attentive to the requirements of the FISCO, makes available in its Tax System the Module – Electronic Receiver Manifestation.

This module is linked to the NF-e Messaging System that provides an “Electronic Tax Documents Monitor”, which periodically manages the received and issued NF-e for the Taxpayer’s CNPJ, consulting the environment of the Finance Departments (SEFAZ) and showing the issuing situation (authorized, cancelled, denied) and the receipt of the NF-e.

With the Tax Intelligence embedded in the system, possible “errors” and “inconsistencies” in the NF-e are very quickly identified and corrected, not compromising your company’s process.

With the Consignee Manifestation, the FISCO requires the recipient of the NF-e to manifest about its commercial participation described in the NF-e, confirming the information provided by its supplier and issuer of the respective tax document. This process is composed of four events:

  1. Operation Awareness – situation in which the recipient registers that it is aware of the NF-e issued and can then obtain the XML file, even if it has not been sent by its supplier;

 

  1. Confirmation of the Operation – situation in which the recipient registers after the physical receipt of the goods at its establishment and that prevents the cancellation by the issuer of the NF-e, ensuring the use of the corresponding tax credit;

 

  1. Registration of Not Carried Out Operation – situation in which the recipient registers when the purchase and sales operation agreed with the supplier did not take place, either because the goods were returned (before the physical entry into the recipient’s establishment), the cargo was stolen during transport or other reasons that prevented the completion of the operation;

 

  1. Unknowing of the Operation – situation in which the recipient manifests itself by improper use of its State Registration by the issuer of the NF-e, which may have been used to cover up fraudulent operations.
 
Regarding the safekeeping of XML files

In the Compliance system, the XML files of issued and received e-Invoices are stored in a database, allowing for a quick and precise recovery of the information that must remain at the disposal of the FISCO during the statute of limitations provided for in the legislation.

When the recipient registers the operation science, the XML of the e-NC is available for download, even if it has not been transmitted by the supplier.

Regarding Obligation
  • As of 03.01.2014 for fuel distributors;
  • From 01.07.2014 for fuel stations and transporters, and retail resellers;
  • As of 01.01.2015 the consignee manifest for the NF-e, will be mandatory for operations with values greater than R$ 100,000.00.
Penalties

The non-fulfillment of this obligation implies in considering the NF-e as inidious, making evidence only in favor of the FISCO.

The penalty for the company that does not comply with the legislation, that is, does not manifest itself in relation to the confirmation or not of the operation or service provision described in the NF-e, corresponds to a fine of 5% of the value of the operation or provision.

Some of the Benefits

The manifestation of the recipient brings more security in the fiscal operations of the companies, ensuring that there was no undue use of its CNPJ and its State Registration to cover up fraudulent operations of consignments of goods to a recipient other than the one indicated on the NF-e.

It also provides legal security in the use of the corresponding tax credit, since a confirmed invoice cannot be cancelled by its issuer.

It helps in risk management and avoids tax liabilities involving the improper use of the companies’ State Registration and CNPJ.
e-SOCIAL

The system is an integrator that will concentrate the information from all departments affected by e-Social, regardless of how your organization treats the division of tasks and responsibilities

The solution is developed on the web, requiring only internet access with user and password.

We import, export, analyze, validate and centralize various data and information on a single platform for all the layouts and information of e-Social, from micro to large companies, enabling the monitoring and control of information before sending it to the Government.

We are fully adherent to any legacy system, allowing centralized management of all areas of e-Social, as well as centralized sending/receiving.
Main Features

Centralized Management

  • Single Integration Platform
  • Application for controlling and sending data
  • Traceability (logs)
  • Fines prevention

Validations before sending

  • Auditing, cross-checks and comparisons of information before sending
  • Payroll recalculation for comparison with ERP
  • Automatic email warnings/alerts

Flexibility

  • Manual inclusion and maintenance
  • Adherence to legacy systems
  • Several ways to import data

Security

  • Sending by personal release
  • Central repository of sent/received files
  • Approvals and access parameters
  • Deadline control
Forms of integration:
  • TXT
  • Database
  • Webservices
  • XML
  • Spreadsheets
 
Auxiliary Tables:
  • Nature of the headings
  • Category of workers
  • FPAS/third-party code and rates
  • Withdrawal reasons
  • Total of 22 tables

The solution is web-based, requiring only internet access with a username and password.

We import, export, analyze, validate and centralize various data and information on a single platform for all the layouts and information of e-Social, from micro to large companies, enabling the monitoring and control of information before sending it to the Government.

We are fully adherent to any legacy system, allowing centralized management of all areas of e-Social, as well as centralized sending/receiving.